IMPORTANT NOTICE: We are experiencing delays due to Covid 19. We are working with departments that we have no control over and cannot be held responsible if it exceeds the quoted timeframe.
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Birth Certificates - South Africa

R1300,00R3600,00

We can assist you with the process of obtaining your Abridged and Vault Birth Certificate in South Africa.

Continue reading for more information about how the process works. If you still have questions please contact us.

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Description

We can assist you with the process of obtaining your Abridged, Unabridged and Vault Birth Certificate in South Africa.

What is a Unabridged Birth Certificate?

A Birth Certificate is a certificate issued by your country of birth to confirm and acknowledge the registration of your birth in that specific country. South African birth certificates are issued by the Department of Home Affairs.

An unabridged birth certificate will state the person's full name and parentage, as well as the place and date of birth. An abridged birth certificate will only state the applicants details

What is a Vault Birth Certificate?

A vault birth certificate is a copy of the actual birth registration form from when the birth was first registered. A vault birth certificate is usually needed to prove the right to citizenship or passport.

How to apply

After completing your online order please email the following documents to onlineorders@certificatesrsa.co.za:

  • Fully completed application form - (DOWNLOAD HERE) - the less information you have, the longer it will take or we might not be able to assistSection A – The persons who's certificate you require. Please complete the form with the details as it was as per your birth, same for parents details in section B and C. Details of your mother and father as per what it was when you were born
    Section B and C are the parents of the person in Section A. If you do not have ID numbers, please insert date of birth.
    Section D – fill in your name and surname, ID number, address, contact number and signature.
  • Power of attorney (DOWNLOAD HERE) - please make sure that you get the witnesses to sign the form as well.

Please note that we will not be held responsible for any incorrect information or spelling errors detailed on documentation applied for on your behalf as the document is received directly from home office authorities. If any changes need to be made, there will be an admin fee of R700.00 and we will try and assist as best possible, but cannot advise how long it will take to rectify.

If any records have been misplaced by home affairs or is missing from your file in archives, you will be asked to complete additional documentation. This needs to be done in person at home affairs and we will refund you less the admin fee paid.

Lead time

Abridged Birth Certificates: 5-7 working days.

Unabridged Applications: 30-40 working days

Vault Applications: 30-40 working days

If an application takes longer than the quoted times, it means that the they are struggling to locate the record in order to finalise the application. In such a case, we can continue with the application or refund you 50% of the above fee.

Disclaimer: Certificates RSA does not guarantee lead times in any way and does not accept responsibility for any loss due to delays in issue of certificates and/or certificates issued with faulty information.

Variations in delivery times from the Department of Home Affairs fluctuate. We cannot and will not be held responsible or liable for any costs incurred due to late or non delivery.

Additional costs

Cash deposits: If you will be making a cash deposit please include R50.00 for banking charges, or a separate invoice will be issued.

International payments: If paying from an international account, please include bank charges of R250.00 per transaction, or a separate invoice will be issued.

Courier: Once the certificate/s are ready they will be sent to you via courier. Please select the correct courier option when placing your order. If you are unsure about which region to select, please choose "Please send me a separate quote" and we will send you a separate invoice. If you choose an incorrect region (eg. if you select "Courier South Africa - Main Centre" but reside in a remote/outlying area in South Africa), a separate invoice will be issued to cover any additional costs.

We make use of DHL for courier services. Once the parcel has been collected from us it is out of our control and any queries should be directed to DHL directly.

Covid-19

The departments we work with may be experiencing high application volumes and backlogs due to the Covid-19 pandemic. Certificates RSA has no control over these departments and cannot accept responsibility for exceeding the quoted timeframe.